MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE
December 10, 2018
The regular meeting of the Board of Trustees was called to order by President Torres at 6:00 PM at Walter Esch Hall.
ROLL CALL Present: Trustees Benson, Butterwick, Hensinger, Popp, Saldana, Smith, Torres and Turner. Absent: Trustee Al-Awar.
Others attending: Asst. Treas. King, Supt. Hnatow and BHMC Treas. David.
Newly elected Trustee Turner was sworn in and seated on the Board.
ORGANIZATION The following Committee chairs were designated. Chairs will select additional members and define the scope of their committees.
Environmental Gregory Saldana
Human Resources Carla Smith
Long Range Planning Matt Turner
Recreation Linda Benson
Roads/Vehicles Riad Al-Awar
Security Forrest Butterwick
Water Sharon Popp
Zoning/Planning Robert Hensinger
Finance Matt Turner, Alicia Torres, Priya King
Special Sale/Roads Alicia Torres, Riad Al-Awar, Carla Smith, Matt Turner
President Torres appointed Robert Hensinger as the Board representative to the Planning Commission for a one-year term, and reappointed current Commissioners John MacKrell and Andre Zoldan to three-year terms. The Board supported these appointments. (Benson/Butterwick/P)
FENCE PERMIT Application for construction of a pet fence at 248 Barton Shore Dr, (postponed from November 12, 2018). Several Trustees visited the site and voiced support for the project. Following discussion the permit was approved. (Popp/Benson/P)
PUBLIC COMMENT Mr. David reiterated the interest of BHMC in working together with BHV on topics of mutual concern. President Torres noted she is meeting with BHMC President Curtner and Dep. Clerk Jan Esch this week to discuss/clarify roles and jurisdiction of BHV and BHMC. Mr. Saldana arrived
MINUTES Minutes of the November 12, 2018 Trustees meeting were approved as printed. (Saldana/Butterwick/P)
FINANCE/FINANCE COMMITTEE The Cash Balances report was distributed. The Cash Disbursements for November 2018 were approved as printed. (Aux. Book VII F(3))
(Butterwick/Benson/P) The first draft of the proposed 2019-20 budget was noted. (Aux. Book VIII F) Trustees should submit funding requests to Mr. Turner/Mrs. King as soon as possible.
STANDING REPORTS
Zoning Administrator (Perry) No report.
Planning Commission (Hensinger) The Commission will meet on December 13, 2018.
COMMITTEE REPORTS
Environmental (Saldana) Waterfront, parks, wildlife and invasive species are among the topics to be researched by the committee.
Long Range Planning (Turner) Possible topics for this committee were suggested.
Recreation (Benson) Fall events were very successful. Supt. Hnatow has a possible source for purchase of tables/chairs.
Security (Butterwick) Recent incidents are still under investigation. Resources for security cameras/other tools for both municipal and private resident use are also being researched. Continued attention will be given to these concerns.
Water (Popp) Financial planning for the future will be discussed at the next meeting.
Human Resources (Smith) No report.
Roads/Vehicles (Al-Awar) No report.
Zoning/Planning (Hensinger) No report.
Trustees were urged to direct resident questions to the appropriate committee chair.
UNFINISHED BUSINESS
–The new Sale of Roads Special Committee will report next month.
–The Long Range Planning committee will investigate the Act 51 question. President Torres will follow up with the BHV attorney.
NEW BUSINESS
–2019 meeting dates were set for the second Monday of each month: January 14, February 11, March 11, April 8, May 13, June 10, July 8, August 12, September 9, October 14, November 11 and December 9.
–The Board will work on a 5-year Capital Improvement Plan to determine future needs and sources of funding to meet those needs.
There being no further business or objections, the meeting was adjourned at 7:26 PM.
Janice K. Esch, Deputy Clerk Approved 1/14/19