MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE
September 14, 2020
The regular meeting of the Board of Trustees was called to order by President Torres at 6:15 PM via online video/phone conference consistent with Governor Whitmer’s Executive Order/COVID-19 pandemic.
ROLL CALL Present: Trustees Al-Awar, Benson, Butterwick, Hensinger, Nicoli, Popp, Saldana, Smith and Torres. Absent: None.
Others attending: Asst. Treasurer Kirkland, ZA Perry, Supt. Hnatow, BHMC President Curtner, ZH Malan and ten residents.
TRUSTEE RESOLUTION The following resolution was adopted. (Al-Awar/Butterwick/P)
BE IT RESOLVED that since MATT TURNER has served as a Barton Hills Village Trustee since 2018, and as Treasurer along with other duties, and whereas he has brought enthusiasm, skill and wisdom to this volunteer position, the members of the Board of Trustees wish to thank Mr. Turner wholeheartedly for his contributions to the Board and his loyalty and dedication to the Barton Hills community, and extend their best wishes to him.
BE IT FURTHER RESOLVED that this resolution be recorded in the minutes of the Barton Hills Village Board of Trustees.
PUBLIC COMMENT
–One resident spoke concerning a letter she sent to the Board regarding lawn signs, and her hope that residents would not let issues impair the neighborly character of the community.
–One resident spoke regarding the newly released 1.4 dioxane plume information, and the Ann Arbor Township Board response.
BARTON POND PRESENTATION BHMC Director Fred Brown gave a detailed presentation on the condition of Barton Pond, with a proposal to address the weed situation that would include BHV participation.
FINANCE/FINANCE COMMITTEE The August 2020 Budget to Actual and August 2020 Cash Balances reports were reviewed. The Cash Disbursements for August 2020 were approved as printed (Aux. Book XVI F(5)). (Al-Awar/Butterwick/P)
Motion The request to share the cost of the initial assessment for the Barton Pond Beautification project, as presented by Barton Hills Maintenance Corporation Director Brown, in the amount of not more than $3,500 and with no commitment beyond that expense, was approved. (Smith/Butterwick/P with Saldana abstain)
MINUTES Minutes of the August 10, 2020 Trustees meeting were approved as printed. (Butterwick/Hensinger/P)
STANDING REPORTS
Zoning Administrator (Perry) No report.
Planning Commission (Hensinger) The Planning Commission review of the Master Plan is nearly complete, with draft amendment language in process. Next steps for Trustee review and resident public comment are anticipated soon, along with recommendations for amendment of the Zoning Ordinance.
COMMITTEE REPORTS
Environmental (Saldana) The application process is underway for the January 2021 deer cull.
Recreation (Benson) Tentative plans are in the works for a Halloween activity in the Village Green/maintenance area that would provide a safe environment for residents who choose to participate.
Special Roads Committee (Smith) All documents have been signed, and Joint Roads Committee members Riad Al-Awar (BHV) and Barbara Hensinger (BHMC) are considering suggestions for the third member of the committee.
Water (Popp) The committee continues to learn about protecting BHV drinking water, in light of proposed developments on Warren and Whitmore Lake Roads that would potentially draw from the same aquifer as the Village.
Human Resources (Torres) Assistant Treasurer Kirkland will be leaving BHV for a new position near the end of September. A search is underway for her replacement.
Roads (Al-Awar) Paving and culvert replacement have been completed. The speed tables that were done incorrectly are being restored to the proper dimensions.
Security (Butterwick) There were no security concerns in the past month.
Long Range Planning (open) No report.
Zoning/Planning (Hensinger) No report.
UNFINISHED BUSINESS None.
NEW BUSINESS Chapter 14 (Signs) of the BHV Code was reviewed, with no amendments proposed. It was noted that BHV policy is for the Barton Bulletin to be used to communicate information from the Village to the residents, and that individual submissions for inclusion are not accepted.
There being no further business or objections, the meeting was adjourned at 8:01 PM.
Janice K. Esch, Deputy Clerk Approved 10.12.2020