MINUTES OF BOARD MEETING DRAFT
TRUSTEES OF BARTON HILLS VILLAGE
June 12, 2023
The regular meeting of the Board of Trustees was called to order by President Holmes at 6:03 PM at Walter Esch Hall.
ROLL CALL Present: Trustees Al-Awar, Conlin, Darden, Haitam, Hensinger, Holmes, Perry, Popp, and Smith. Absent: None.
Others attending: ZA Capozza, Supt. Hnatow, BHMC President David, and one resident.
MINUTES Minutes of the May 8, 2023 Trustees meeting were approved as printed. (Perry/Hensinger/P)
TRUSTEE RESOLUTION The following resolutions were adopted. (Conlin/Smith/P)
BE IT RESOLVED that since David Esch has served as Assistant Superintendent for Barton Hills Village since 1979; and, whereas he has faithfully offered outstanding service for the good of Barton Hills Village during that time, the members of the Board of Trustees wish to thank Mr. Esch for this dedication and loyalty to the Trustees, residents and staff of Barton Hills Village, express congratulations and extend their best wishes to him in his future endeavors.
BE IT FURTHER RESOLVED that this resolution be recorded in the minutes of the Barton Hills Village Board of Trustees.
BE IT RESOLVED that since Janice Esch has served as Deputy Clerk for Barton Hills Village since 1993; and, whereas she has faithfully offered outstanding service for the good of Barton Hills Village during that time, the members of the Board of Trustees wish to thank Mrs. Esch for this dedication and loyalty to the Trustees, residents and staff of Barton Hills Village, express congratulations and extend their best wishes to her in her future endeavors.
BE IT FURTHER RESOLVED that this resolution be recorded in the minutes of the Barton Hills Village Board of Trustees.
LIQUOR SALES Motion: Accept the Local Government Approval document provided by the Michigan Liquor Control Commission to lift the prohibition against the sales of spirits in Barton Hills Village. (Darden/Popp/P)
PUBLIC COMMENT BHMC President David shared that the North 40 has been renamed to the Jan and Dave Esch Nature Preserve.
Following the resignation of Fred Brown, the BHMC Board of Directors will vote to appoint a replacement at their next meeting on July 11, 2023.
FINANCE (Smith/Carey) The Cash Disbursements for May 2023 were approved as printed (Aux. Book IV G(4)). (Smith/Holmes/P)
Motion: Approve the amended investment policy (Perry/Holmes/P)
Motion: Accept and promptly activate the Flagstar Bank investment proposal using the account structure detailed in the 2:1 liquidity ratio simulation. (Perry/Popp/P)
STANDING REPORTS
Zoning Administrator (Capozza) An update on current projects was provided.
Planning Commission (Hensinger) No report. The Commission will meet next month.
Superintendent (Hnatow) The stop sign on Underdown will be installed.
Motion: Approve the BHV Guidebook subject to: the subject be changed to Barton Hills Services Guidebook, is subdivided into Village Services section and BHMC section, and the emergency language is softened. (Conlin/Darden/P with Haitam and Al-Awar voting no)
COMMITTEE REPORTS
Roads/Vehicles (Al-Awar) Discussed the painted designations at Barton North and Underdown.
Security (Holmes) No report.
Water (Perry) Once enough experience is gathered from the smart meter pilot, the committee will make a recommendation as to whether smart water meters should be installed throughout the Village.
The proposed Cross Connection Ord. will be reviewed by the committee.
Community Activities (Smith) Dave & Jan’s retirement party was a success with 98 attendees.
Environment (Hensinger) No report.
Human Resources (Conlin) No report.
Long Range Planning (Darden) No report.
UNFINISHED BUSINESS The proposed Code amendment was approved for distribution via the Barton Bulletin to the residents for public comment. (Perry/Smith/P with Al-Awar and Haitam voting no on Supt. purchase authority not to exceed $20K each instance)
–MDOT has a scheduled call on June 23, 2023 with the Advisory Committee on the Barton Drive planning and evaluation study. Trustee Smith will report back to the Trustees.
Motion: Disapprove the proposed adjustments to the zoning fee schedule and any changes to the fence and wall review process. (Al-Awar/Haitam/P with Perry voting no)
NEW BUSINESS A subcommittee consisting of Trustees Hensinger, Holmes, Smith, and Popp will meet to identify something that the Village can dedicate to Dave and Jan Esch for their service to the Village.
There being no further business or objections, the meeting was adjourned at 8:54 PM.
Lacey R. Krecko, Deputy Clerk
Approved 7.10.23