July 8, 2024

MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE
JULY 8, 2024
The regular meeting of the Board of Trustees was called to order by President Holmes at 6:18 PM at Walter Esch Hall.
ROLL CALL Present: Trustees Conlin, Darden, Haitam, Hensinger, Holmes, Popp and Smith. Absent: Trustees Al-Awar and Perry. Others attending: ZA Capozza, BHMC Pres. David, Supt. Reeves, Asst. Treasurer Reeves, two residents, one member of the public
MINUTES Minutes of the June 10, 2024 Trustees meeting were approved (Conlin/Popp/P with Haitam abstain)*
*Board inadvertently addressed items pertaining to Board of Trustees meeting prior to addressing ZBA business
-Minutes of the June 10, 2024 Trustees meeting were approved and public comment took place prior to discussion of ZBA business
PUBLIC COMMENT
–One resident and the BHMC President made a public comment.
ZONING Motion: The zoning variance requested at 200 Barton North Drive was approved by the Zoning Board of Appeals.* (Haitam/Popp/P)
*Zoning variance discussion, public hearing, and approval occurred within the Board of Trustees meeting in error, motion to approve stands; zoning portion of minutes moved to ZBA minutes.
FINANCE (Smith) A written Treasurer’s report was provided to the Trustees. –The Credit and Budget to Actual reports were acknowledged.
–The June 2024 checks for were approved as printed (Aux. Book XI G). (Holmes/Conlin/P)
–The June 2024 credit card transactions were approved as printed (Aux. Book XI G). (Holmes/Conlin/P)
–The Trustees requested a renewed selection process for the Village auditor. The Trustees also requested an explanation from the Village’s current auditor the Village’s non-reconciled checking and savings accounts. At the August meeting, the Treasurer will provide the Trustees with at least three suggestions of auditing firms that work with municipalities in Michigan, and request the current auditor attend the meeting to address Trustee questions directly. No change requested for the firm currently engaged in the 2023/2024 audit.
STANDING REPORTS
Zoning Administrator (Capozza) There are two Village properties that are unfinished after more than three years of work; both properties’ zoning permits have expired, and neither home is currently occupied: 320 Juniper (Alawi) and 525 Hillspur (Roskamp).
BHV 7.8.24 P. 2
Motion: Approve $2,000 to be moved from one existing budget to “Zoning” to enable use of a zoning consultant to advise on this situation. (Smith/Darden/P)
Planning Commission (Hensinger) No report.
Superintendent (Reeves) The Superintendent reported on the status of curb stop identification project, discussion of ongoing water system work, notice of leak repair, and welding repairs on dump truck. As-scheduled, July 30-31 will be an inspection of curb stops.
COMMITTEE REPORTS
Roads/Vehicles (Al-Awar) No report.
Security (Holmes) No report.
Water (Perry) No report.
Community Activities (Smith) No report.
Environment (Hensinger) 2 written reports regarding deer management were provided to the Trustees. Discussion of 5 year deer management plan ensued.
Motion: Board approved a new 5-year deer management plan and to request permission from the DNR to reduce the Village herd by 50 (Hensinger/Holmes/P)
Climate Resilience (Popp) Upcoming speakers are scheduled to discuss climate related topics. Written schedule will be included in upcoming Barton Bulletins.
Human Resources (Conlin) No report.
Long Range Planning (Darden) No report.
UNFINISHED BUSINESS None.
NEW BUSINESS None.
There being no further business or objections, the meeting adjourned at 7:19 PM.
Lauren Reeves, Interim Deputy Clerk