MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE
November 12, 2018
The regular meeting of the Board of Trustees was called to order by President ProTem Smith at 6:00 PM at Walter Esch Hall.
ROLL CALL Present: Trustees Al-Awar, Benson, Butterwick, Hensinger, Popp, Saldana, Smith and Torres. Absent: Turner (listened by phone).
Others attending: ZA Perry, Asst. Treas. King, Supt. Hnatow, BHMC Pres. Curtner and two residents.
Newly elected Trustees Hensinger, and Saldana, and returning Trustee Benson were sworn in and seated on the Board.
ORGANIZATION Riad Al-Awar was nominated for the office of President but declined. Alicia Torres was nominated for the office of President. There being no further nominations, the nominations were closed and Ms. Torres was elected. (Butterwick/Al-Awar/P) Ms. Torres assumed chair of the meeting.
Carla Smith was nominated to the office of President Pro Tem. There being no further nominations, the nominations were closed and Ms. Smith was elected. (Al-Awar/Popp/P)
Forrest Butterwick was nominated to the office of Clerk. There being no further nominations, the nominations were closed, Mr. Butterwick was elected and took the oath of office. (Al-Aawar/Popp/P)
The following appointments were made by the President: Treasurer Matt Turner, Attorney Paul Burns, Assessor Randy Perry, Assistant Treasurer Priya King and Deputy Clerk Jan Esch.
Trustees were asked to discuss their committee preferences with the President. Committee assignments will be confirmed at the next meeting.
OUTGOING TRUSTEES The following resolutions were adopted. (Al-Awar/Popp/P)
BE IT RESOLVED that since WILL BODDIE has served as a Barton Hills Village Trustee since 2001, as President since 2009,
and as Treasurer along with other duties, and whereas he has brought enthusiasm, skill and wisdom to this volunteer position,
the members of the Board of Trustees wish to thank Mr. Boddie wholeheartedly for his contributions to the Board and his loyalty
and dedication to the Barton Hills community, and extend their best wishes to him.
BE IT FURTHER RESOLVED that this resolution be recorded in the minutes of the Barton Hills Village Board of Trustees.
BE IT RESOLVED that since ELIZABETH LANGFORD has served as a Barton Hills Village Trustee since 2007, and whereas she
has brought enthusiasm, skill and wisdom to this volunteer position, serving as Chair of the Personnel Committee along with other
duties, the members of the Board of Trustees wish to thank Mrs. Langford wholeheartedly for her contributions to the Board and
her loyalty and dedication to the Barton Hills community, and extend their best wishes to her.
BE IT FURTHER RESOLVED that this resolution be recorded in the minutes of the Barton Hills Village Board of Trustees.
BE IT RESOLVED that since CHERYL MACKRELL has served as a Barton Hills Village Trustee since 1996, and whereas she has
brought enthusiasm, skill and wisdom to this volunteer position, serving as Clerk and chairing various committees along with other
duties, the members of the Board of Trustees wish to thank Mrs. MacKrell wholeheartedly for her contributions to the Board and
her loyalty and dedication to the Barton Hills community, and extend their best wishes to her.
BE IT FURTHER RESOLVED that this resolution be recorded in the minutes of the Barton Hills Village Board of Trustees.
BHMC Barton Hills Maintenance Corporation President Curtner welcomed the new Trustees and encouraged the Board to join the BHMC Board of Directors in pursuing greater communication and cooperation between the two boards.
FENCE PERMIT Application for construction of a pet fence at 248 Barton Shore Dr.
–The project was presented by President Torres.
–The Public Hearing was convened at 6:43 PM. Three neighbors responded prior to the meeting in support of the project; one wrote with concern that the 4’ fence may not be high enough to keep out coyotes which they have observed on their street. BHMC President Curtner noted this property is not a BHMC shareholder but that the BHMC Board in general discourages fences/walls. There being no further comment, the hearing was closed at 6:46 PM.
–Board discussion included concern for the large size of the area contained by the fence and significant visual impact of the fence material. ZA Perry noted the standards for review and that the Zoning Ordinance and Master Plan both tend to discourage walls/fences. There are a number of other pet fences in the community.
–Review of the application was postponed to the December 10, 2018 Board meeting to obtain more information from the applicant. (Smith/Butterwick/P)
PUBLIC COMMENT One resident commented that the constituency of BHV and BHMC is not an exact match; there are ten properties in BHV that are not BHMC members.
MINUTES Minutes of the October 8, 2018 Trustees meeting were approved as printed. (Smith/Benson/P)
FINANCE/FINANCE COMMITTEE The Cash Balances report was distributed. The Cash Disbursements for October 2018 were approved as printed. (Aux. Book VII F(2))
(Smith/AL-Awar/P) The annual audit report for Fiscal Year 2017-18 was distributed. Assistant Treasurer King was commended for her fine work.
STANDING REPORTS
Zoning Administrator (Perry) No report.
Planning Commission No report. A Trustee will appointed to the Commission.
COMMITTEE REPORTS
Recreation (Benson) The Halloween event was very successful, with 63 children and adults filling two trolleys. A letter of appreciation will be sent to coordinator Sonnet Meek.
Roads/Vehicles (Al-Awar) The roads were recently restriped; speed tables will be repainted as weather permits.
Security (Butterwick) Discussion focused on recent security incidents. More information will be gathered for review at the next meeting.
Environmental (Butterwick) No report.
Long Range Planning (open) No report.
Personnel (open) No report.
Water (Torres) No report.
UNFINISHED BUSINESS
–Review of the situation with the roads will be presented at next month’s meeting.
–The Act 51 fund/letter were discussed. More information is needed from the BHV attorney.
NEW BUSINESS None
The meeting was adjourned at 7:31 PM. (Butterwick/Benson/P)
Janice K. Esch, Deputy Clerk Approved 12/10/18