MINUTES OF BOARD MEETING
TRUSTEES OF BARTON HILLS VILLAGE
February 13, 2023
The regular meeting of the Board of Trustees was called to order by President Holmes at 6:02 PM at Walter Esch Hall.
ROLL CALL Present: Trustees Al-Awar, Darden, Haitam, Hensinger, Holmes, Perry, Popp, and Smith. Absent: Trustee Conlin.
Others attending: ZA Capozza, Asst. Treasurer Carey, Supt. Hnatow, BHMC President David, and one resident.
MINUTES Minutes of the January 9, 2023 Trustees meeting were approved as printed. (Popp/Smith/P with Haitam abstain)
PUBLIC COMMENT BHMC Pres. David presented two items from the BHMC Board:
1) New subcommittee study of the review process and the impact of large projects on the safety/quality of life/damage caused in the neighborhoods.
2) Support for guard rail replacement via an additional $10,000 in road maintenance funding from BHMC to BHV (above the agreed upon $125,000 for FY 2023-24).
A resident echoed support for guard rail replacement for safety and aesthetic reasons.
The Joint Roads Committee will consider a long range/prioritized plan for guard rail replacement. Air quality from idling trucks at construction sites was also a concern.
FINANCE (Smith/Carey)
–Credit, Cash Balances and Budget to Actual reports were acknowledged.
–Cash Disbursements for January 2023 were approved as printed (Aux. Book I G(11)). (Perry/Darden/P)
–The Code Revision subcommittee will consider the requirement that contracts over $20,000 be approved by the Trustees even if the expenditure was budgeted.
–The Finance Committee will discuss a question raised about the invoice payment process. It was noted that the recent audit stated no concerns about procedures.
–The proposed budget resolution to reallocate funds (for garbage truck tipper/claw, radon remediation 227 house, insulation 215 house, water tower repair, staff salaries) was approved as amended. (Perry/Hensinger/P)
–Guidance concerning the draft budget will be considered by the Finance Committee.
STANDING REPORTS
Zoning Administrator (Capozza) An update on current projects was provided. Review/update of the Fee Schedule will be proposed at a future meeting.
Planning Commission (Hensinger) No report
Superintendent (Hnatow) Authorization was given for new maintenance employee Danny Krecko and his family to move into the 221 Barton Shore employee house.(Perry/Smith/P)
COMMITTEE REPORTS
Community Activities (Smith) No report.
Environment (Hensinger) The Deer Management Program was successful. The pilot recycling program will begin with 20 homes in March.
Climate Resilience Subcommittee (Popp) Regular articles will continue to be provided for the Barton Bulletin. Activities are being planned in collaboration with the BHMC Board for Earth Day (April 22, 2023).
Human Resources (Smith for Conlin) No report
Long Range Planning (Darden) No report.
Roads (Al-Awar) Possible placement of a seasonal speed table on County Club Road near the Barton Hills Country Club pool will be researched.
Security (Holmes) Recent concerns about a possible tree service scam were discussed.
Water (Perry) A pilot program involving a limited purchase of smart water meters is being developed as a way to address the needed replacement of non-functioning meters and the current difficulty in getting new traditional meters.
President Holmes appointed Trustee/Water Committee Chair Randy Perry as the Barton Hills Village representative to the Huron River Watershed Council, replacing Sharon Popp who was the previous appointee.
UNFINISHED BUSINESS MDOT/M-14 PEL Study update (Smith). The Trustees supported the idea of a joint BHV/Ann Arbor Township public meeting for MDOT presentation of their draft final report on the M-14 study. The meeting would be held at Walter Esch Hall in early March.
NEW BUSINESS
–The proposed Municipal Services Impediment Policy was adopted as presented. (Popp/Holmes/P)
–The proposed Snow Removal Impediment Policy was adopted as amended. (Popp/Al-Awar/P)
–An “OWL” camera/sound device will be purchased to provide an online option for viewing Board of Trustees meetings. Anyone having business before the Board or wanting to provide public comment must attend a meeting in person. (Smith/Popp/P) Use of a borrowed OWL for tonight’s meeting provided a much better experience than the previous equipment. Cost of the OWL is about $1050 and will be paid from the Clerk’s Supplies budget line.
There being no further business or objections, the meeting was adjourned at 8:44 PM.
Janice K. Esch, Deputy Clerk Approved 3.13.23